About Project Trust

Project Trust is an educational charity based on the Hebridean Isle of Coll. Since 1967 Project Trust has sent over 7,000 Volunteers to Africa, Asia and the Americas to a wide range of long-term volunteering projects including teaching, social care work, outward bound instructing and community development.

All Project Trust’s Volunteers are 17-19 year-old school leavers, with around 260 Volunteers from across the UK and Europe going overseas annually. The projects are carefully selected, and rigorously vetted, to ensure the Volunteers’ existing skills can be put to good use in their host communities and that our Volunteers do not take work away from local people.

Extensive training and support before, during and after their time overseas is provided to all Volunteers, to maximise both the educational value of their experience and the positive impact they have in their projects. Staff on Coll, project Hosts and Overseas Representatives support the Volunteers during their placements, and Volunteers return to Coll for a Debriefing course at the end of their year.

Project Trust is widely regarded as the leader in the field of international volunteering and is highly respected.

Purpose of Job

To provide administrative support to the Finance & Fundraising and Volunteer & Schools Engagement teams and contribute effectively to the smooth running of the departments on a day to day basis.

Summary of Main Responsibilities

Finance & Fundraising

  • To provide support to Volunteers by email and telephone and provide assistance with the monitoring and recording of Volunteer fundraising.
  • To assist with financial administration, for example distributing credit card statements, collating expenses documentation and collating invoices for processing.
  • To be responsible for managing the Fundraising Unit of our One Awards qualification.
  • To assist with the banking through the local Post Office.
  • To assist with the processing and recording of incoming and outgoing post.
  • To assist in the processing of merchandise and other sales, including managing stock records and the processing of payments and mailings.

Volunteer & Schools Engagement:

  • To provide comprehensive administrative support such as responding to all enquiries, applications and selection bookings and supporting large postal and electronic mail-outs to schools.
  • To manage and monitor all Returned Volunteer expenses.
  • To provide administrative support for preparation and delivery of Selection courses.
  • To support the Volunteer & Schools Engagement Team with follow-up emails and circulars ensuring Selection courses for Volunteers are fully booked.
  • To manage the stock of all literature and resources.

Other Duties

  • To be staffed on Selection, Training and Debriefing courses, including assisting with and delivering sessions.
  • To attend staff meetings and take and circulate minutes as and when required.
  • Within the job holder’s skills and abilities, support the Chief Executive Officer, Head of Finance and Head of Volunteer & Schools Engagement.


Please register your interest to download the application forms and more information.

Reporting to Heads of Department
Location Project Trust Office, Isle of Coll, Scotland
Salary Competitive
Working Hours 9am – 5pm (with flexibility)
Closing Date 31 March 2019
First Interview 3 April 2019 (Video Conference)
Second Interview w/c 8 April 2019 (Isle of Coll, TBC)